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Where are you saving your files to, when you save to OneDrive? That depends on whether you’re saving to your personal OneDrive account or to OneDrive for Business for your organisation. Both are cloud based storage. OneDrive – Personal – this account is linked to your Microsoft Account.  Your Microsoft Account gives you a personal account with access to online office applications and cloud based storage for your personal files. OneDrive for Business  is part of your Office 365 subscription; your work related files should be saved here. Microsoft Account and OneDrive-Personal So you may have been asked at some point to set up a Microsoft Account. This is a personal account (nothing to do with work).  It might be somewhere you store personal photos, documents etc.  As part of setting up this account you will receive some cloud storage. This cloud storage is OneDrive – Personal.  It is a good idea not to use your work email address when setting up this account, otherwise it can be confusing.  You can use a personal email address (such as gmail, hotmail etc) or set up a microsoft.com email address when you create this account. To access your Microsoft Account details logon using this URL https://login.live.com/  Use this URL to change your email address, password and see how much storage you have. To access your personal OneDrive files, logon using this URL https://onedrive.live.com OneDrive for Business OneDrive for Business is cloud based storage that comes with your Office 365 subscription.  It is a place into which you can save work related files. Which work related files will depend on how your organisation chooses to manage its document storage. Think of OneDrive for Business as your drawer in the work filing cabinet.  Others can’t get into your drawer unless you give them permission to access specific files or folders.  If you do give them permission, you will be able to collaborate/co-author documents. Your organisation may also choose to set up SharePoint libraries and instruct that certain documents should be saved directly to a specific library.  SharePoint is also cloud based storage for your organisation, however it has more structure and permission levels are already set on who can see what files.  For example, there may be a library for HR, or Accounts, or Marketing. Saving files to the cloud directly from your office desktop apps When you save a file, you will have a choice of locations to save the file to.  You could save in to your local drive, to a network drive, or preferably to OneDrive for Business or a SharePoint location if the file is work related, or to your personal OneDrive if the file is personal. You can add these accounts to your Office desktop apps, so when you save the various locations show up under File | Save As. Connecting Office to your cloud storage From your Office app choose, File | Account Under Connected Services: choose Add a Service Select Storage and then Office 365 SharePoint or OneDrive. If you choose OneDrive, you will be asked to enter your email address and then choose Next.  Remember to differentiate between your work OneDrive for Business credentials (work email address) and your personal OneDrive credentials (Microsoft Account) Enter your password and choose Sign In #onedrive

When you set up Windows 10 on a device you will be asked to set up an account; you will have several choices: Set up a local log on account (use this if you prefer to have your logon credentials entirely separate from your online accounts) Use your Microsoft Account to logon (use this if you want to be able to automatically sync files and browser history across your devices) Log in with your work account (if this is a work owned device or only used for work related content and you’re happy for your organisation to have control over what the device can do and access) So which one should you choose.  It can depend on who owns your device.  Does your organisation have a BYOD device policy or does the device belong to your organisation? If the device belongs to your organisation, then you will be logging on using your work credentials.  In all likelihood IT will have taken care of this process for you and all you need to do is enter your work username and password. Connecting to your work account will give you access to all your work resources, apps, file locations etc. If the device is owned by you and you’re connecting it your work network, then you will probably login using you Microsoft Account or local account and then connect to your work account to get access to work resources. Your Microsoft Account gives you access to all your files across all your Windows 10 devices, as well as your Android or iPhone.  Your Microsoft Account also gives you cloud storage (OneDrive – Personal) and access to Office online. The following instructions assume you have already logged on and wish to manage your account settings. Logging in with a Local Account Select the Start button, then select Settings | Accounts | Your Info Select Sign in with a local account instead, follow the steps and create a local account user name and password From within Account | Settings | Email & app accounts you can now add your Microsoft Account or Work account as required Logging in with your Microsoft Account Select the Start button, then select Settings | Accounts | Email & app accounts Under Accounts used by other apps, select Add a Microsoft account. Follow the prompts to add your Microsoft account. You may need to verify your identity by entering a confirmation code. Connecting to your work Office 365 Account Click Start | Settings | Accounts | Access work or school Choose Connect | Enter your work email address i.e. yourname@company.co.nz choose Next Enter your password and choose Sign In Tips for business owned computers: Want to make the login for your users on their computer the same as their Office 365 login and password? When setting up a PC for the first time select the first option below, this will use Azure Active Directory  so the computer login and password is also your Office 365 Login and password. #microsoftaccount

You may have received an email from Microsoft about where your data is stored and moving data center regions. If you started using Office 365 before around April 2015, your data is stored in Singapore and Hong Kong You have until October 31, 2016 to place a request for your data to be moved to the Australian data centre.  After then it can’t and won’t be moved. Should you move? There are two parts to this decision: You may prefer or anticipate requirements in your business that mean having data stored in Australia will be more acceptable than Asia. Australia is closer than Singapore, so  latency (speed) may be better for Skype and SharePoint online.  We don’t expect this to be very noticeable. What’s the impact if I move? There is more detail on the overview below,  there is no cost to the move and it will be managed to Microsoft’s timeframe which may be 15-15 months away. There will be some minor inconvenience to users at the time of the move but it does not look significant. Once you have decided to move, you can’t change your mind. Overview and more technical details. https://technet.microsoft.com/library/dn878163.aspx How do I find our where my data is? Login to Office 365 with your admin rights and check the organisation profile as below Admin Settings If you decide to move, follow the instructions below, contact Ripped Orange if you need a hand How to change Follow the instructions below https://technet.microsoft.com/en-au/library/dn879433.aspx

Setting up a new Office 365 user is easy but what happens when they leave? What do you do with their account, and how do you ensure you don’t lose any important information and still have access to their mailbox? There are several steps that can be taken to manage the account of an Office 365 user when they no longer require it. A combination of the following will set you on the right path. Changing the users password Removing their license Remotely wiping their mobile device Granting another user access to their mailbox Assigning their mailbox to another user Creating a shared mailbox Making their mailbox inactive >

Last week Microsoft released a range of updates and information on the future of SharePoint at a live event with fanfare and hype normally reserved for a iPhone launch. Team Orange have been reviewing the blogs, videos and information released to date and we are excited, business users should be also. The modern SharePoint features are great. Mobility While SharePoint looked ok on a mobile device, it lacked an app.  Support for SharePoint documents on the OneDrive App is available now.  A SharePoint App that supports pages, news and documents will be available in a few weeks. Consistency for Document Libraries It’s frustrating when the same thing looks different in different environments.  SharePoint document libraries will now look the same across OneDrive, OneDrive for Business and SharePoint. Awesome news, train it once across any environment! Consolidation of New Cloud Features There has been an explosion of new cloud features in Office 365, including Groups, Power BI, Planner, and Power Apps. SharePoint has missed out. These features are staying but are being integrated into SharePoint, again providing one place for business users to operate from. New cloud tools provide some real power for business users, enabling them to very quickly create a process flow or analyise data. The changes happening in this area are significant and will empower business users as much as the release of Pivot Tables did in the early 1990’s New Page Design for Intranets One of the biggest complaints on SharePoint is that it’s hard to find anything.  SharePoint will have a new look page designer to guide users to create pages that work on the web and mobile.  Yes this means following a structure Microsoft prescribes, but the payoff is using intelligent features to highlight documents and content that are relevant for users. Lists An often overlooked feature in SharePoint, lists can replace static spreadsheets and add process and automation.  Lists are getting a refresh and will now link with Microsoft Flow and Power Apps to make it easy for Business users to automate. Team Orange are excited about these changes and getting to know more about them over the coming weeks.  Contact us today to discuss how your organisation could take advantage of these changes. References: There are a variety of blogs and videos on the changes, below are some of our favourates; Official Release: Official Release: Just want the cliff notes, this is a good read SharePoint—the mobile and intelligent intranet,  with a good video of the whole experience Playlist of videos from the event

Ripped Orange recently completed a training project for the accounts team of a national health care company.  The team of 20 regular Excel users wanted to increase their knowledge and skill using Ripped Orange’s Private Classes. To ensure a successful result, all users were surveyed to understand their current knowledge and requirements,  this was then aligned with the business requirements defined by the teams manager. Users were then split into six half day courses, over a period of three days to allow  for progression. Ripped Orange provided laptops with sample exercises and delivered the training from the organisations meeting rooms to minimise disruption to the business. I learnt so much more with having a tailored training programme on site than going to a general course offsite The training was very well done. Computers were all set to go, we had no wasted time. The group was at the same level of learning… Best excel course and trainer I have ever had. Very relevant to my job. Will help me process my work more efficiently and effectively. Fantastic in-house service. Makes all the difference not having to juggle time away from office and transportation. Also means we have others to support us who undertook same training. Talk to Ripped Orange today about arranging private training for your team.

Ripped Orange are presenting at the Workflow Max Success Summit, during April, the following blog highlights some of the content to be covered. Productivity³ with WorkflowMax and the Cloud BY DAVID JACKSON, ON 16 MARCH 2016 Cloud apps like WorkflowMax are doing an awesome job of boosting productivity by saving time spent on quoting and managing jobs. The same is true with cloud storage tools like Dropbox, or email apps like Gmail and Office 365, which have enabled users to work from anywhere. For SMBs, being more productive is vital if you want to implement all your great plans without getting bogged down on day to day admin. And being cloud connected means you can do this from anywhere, to shape your work around your life, not the other way around. These tools work in isolation but combined they can provide great benefits. WorkflowMax users can generate significant benefit from combining and linking their cloud productivity tools. Some of the benefits include: 01 – Linking WorkflowMax and Cloud Document Storage Connecting with your customers and working together on documents is a smart way to work, saving time and avoiding multiple versions of documents. WorkflowMax can embed your cloud storage folders within a job so all the information you need is in one place, combining the power of two cloud applications, and making it easy to share information directly with your clients. Use cases are endless, from sharing design drawings, scopes and variations to name a few. One document in two places, WorkflowMax and Dropbox 02 – Linking email to WorkflowMax Wouldn’t it be useful to immediately access details on a job when a client email arrives in your inbox? You can. Office 365 users can install the free WorkflowMax Office 365 Add In that automagically looks up and notifies you that a contact is in WFM, then tells you the job details and status. Beautifully simple! Instantly look up a job details from Microsoft Outlook 03 – Making Word and WorkflowMax Work for you! Even Microsoft word with its 33-year history has a few tricks to save you time, if you consider using Invoice, Quote and Job Brief Templates in new ways. Consider using WorkflowMax as the first place you start any communication with a client, from courier labels to feedback surveys. WorkflowMax allows you to export a range of information into a template, and features like Quick Parts in Word allow you to easily insert templated text, tables and images into a document. Quick Parts can insert standard text, tables and images into a document. Finally, you can gather information online from your website and have this inserted directly into WorkflowMax, ideal for lead capture. The add in Form Basic allow you to embed your lead template on a website, getting the customer to fill in the details, saving you time and speeding up response time. Check out how Ripped Orange use this. Watch the recording here

WorkflowMax Partner Success Summit Ripped Orange have joined with the leading and experienced cloud integrators in New Zealand to present the WorkflowMax Partner Success Summit. Weekly from April 6th, this one hour session webcast will be a great way to take your knowledge of WorkflowMax to the next level!  For more information and to sign up visit the Workflow Max Blog:

Ripped Orange were selected as a finalist in the Microsoft New Zealand Partner awards for our innovative Private Classes. The awards recognise Microsoft partners who show excellence in innovation and implementation of customer solutions based on Microsoft technologies. This year, Microsoft recognised partners in 22 categories that celebrate core partner competencies. Brent Kendrick, Director of Small and Midmarket Solutions and Partner Group at Microsoft, says all winners are companies demonstrating genuine transformational success. “In this year’s winners list it was great to see a mix of consistently performing winners from previous years and some exciting new entrants from our booming IT sector,” says Kendrick. “Cloud computing continued to dominate entries this year as more businesses look to their IT partners to transform their business with cloud-based services. The winners last night are shining examples in this space.” #News

Xero (the owners of Workflow Max are fans of Apple products, so It’s not surprising that the recently released app works on Apple devices only. Choices for mobile workers have been limited to a stripped down mobile website, or a third party app like Actual. The new app is beautiful as you would expect from Xero, and it covers the basics well including adding time, providing job overviews and being able to look up client details. The Workfow Max blog has more details on features and a quick video. The app is great for entering time on the go, and has a handy timer feature.  You can also add costs and notes into a job.  However there are few things missing including,  no ability to filter jobs, enter new jobs or view lead and prospect details. The lack of ability to pick a date for time entries will frustrate people that don’t complete their timesheet daily. Overall a good first release, the Xero app has lots of regular updates so looking forward to the same with this one.   If you are looking at mobile options for Workflow Max, then consider this and also review the mobile site and the Actual App. #Ios #WorkflowMax

Office 2016 which comes with Office 365 is great, and has some excellent new features. However there is a catch for people that may also have a copy of Project or Visio that is not part of Office 365 (ie and “old school” licence was purchased).  The trap is you can’t run both Office 206 which is part of Office 365 and an older version of Project or Visio together.  The only way to get them to work together is to purchase a subscription copy of Project or Visio. Technically Office 365 uses a technology used “Click to Run”  this won’t operate with Office software installed in a different manner, ie you purchased a disk or downloaded.  More technical details are available here What are your options? Write off your investment in Project or Visio and purchase a new subscription Keep using Office 2013 if you are already using Office 365.   Read the discussion here on how to install Office 2013 Click to run and stop it upgrading Current timeframes indicate that Office 2016 will start to be automatically installed and upgraded for Office 365 users in February, unless you delay it.   Updates for Office 2013 as part of Office 365 will stop in September 2016.

We are thrilled to announce that Ripped Orange have formed a partnership with Southern Institute of Technology (SIT) in Queenstown for the delivery of Ripped Orange Courses. SIT have offered their successful Computer Snacks Course to Queenstown Business for many years.  Ripped Orange have partnered to provide courseware, exercises and lesson plans for the courses that are delivered by SIT. This means organisations with staff based in the Southern Lakes Area are able to offer the same courses that staff may have attended elsewhere in New Zealand, without having staff travel. For more information visit the SIT Website