Smart Templates

If we said we can "guarantee an increase in efficiency and productivity" are you interested?  Our Smart Template products and approach will achieve both these things, as well as protect brand and reduce risk.  Smart Templates are a product within our Application Development range, but stand out on their own.

Click below if you want to jump to an area of interest:-

• Brand Protection
• Document Production
• Document Management Advantages

Brand Protection

A quality brand is a critical component to success and we recommend to all our clients that they engage a professional marketing/brand designer to design and develop their brand but where we stop short is we will not recommend that you use a marketing organisation to develop your in-house templates.  This is the “horses for courses” concept.  Marketing and branding companies know their stuff and Ripped Orange know ours.

Ripped Orange are specialist Microsoft Office Developers.  This means we work with the brand you have developed and bring it into all aspects of your in-house computer generated documentation – we will not just paste in a graphic, rather we follow a detailed and thorough process.  We ensure the brand is protected within your templates; a Smart Template is robust, workable and is something that your people will want to use.

There is a reason some of our largest clients use Ripped Orange Smart Templates and a reason we work with a branding organisation to develop a complete solution for our clients.

Document Production

One of the biggest hidden ICT costs for an organisation is the time an individual may spend on documentation, creating it and locating it.  Smart Templates reduce the document production costs and aid in document management.

An example with the production of Microsoft Word documents is the time an employee spends on manual formatting, graphic placement, rectifying tables of contents and header and footer issues.  The time cost spent on these tasks is often longer than the time spent on writing the content.

With a Microsoft Word Smart Template the company’s brand is not only protected but the time taken to create document is reduced significantly.  Smart Templates can be content free or content rich.  Fixed content can be selected and documents personalised quickly.

Products like Microsoft Excel are such powerful tools an employer needs to make a significant investment in an individual to enable them to even identify what can be automated and managed within the product– and that investment can leave your organisation.  With a Microsoft Excel Smart Template the structure is in place and the employee is able to complete the data entry aspects without needing to be an Excel expert. The investment stays within your business.

The final look of documentation, its content and its functionality are the critical success measures on the end result of the document and therefore impact the perception of professionalism of the organisation.  Ripped Orange’s Smart Template approach takes all this into consideration and ensures your investment is channelled so you get a long term result that stays with the business.

Document Management Advantages

Many employees take templates off the server and save their own version, either that or there is an awful lot of “Save As” on existing files.  This approach not only runs the risk of corrupt documentation, it creates a document management nightmare.  The Smart Template approach is a key aspect of a document management project.  For our clients who have implanted a full Smart Template solution they have a more robust and successful document management system. 

For more information Contact Us.